PMO PROJECT ADMINISTRATOR

Location:  Belfast, Northern Ireland   
Job Type:  Employed (Full-Time)   
Salary: Competitive

MCMS is seeking an experienced and detail-oriented Junior Project Administrator to oversee the administration of projects as part of the wider project management team. We require a candidate with a demonstrated track record in administration, possessing the authority and capability to coordinate day-to-day project operations. The ideal candidate will exhibit a strong sense of motivation and drive, demonstrating a proactive and enthusiastic approach to their responsibilities.

RESPONSIBILITIES

• Working closely with Program Managers to maintain, and coordinate high-volume data input regarding projects and assigning and monitoring team responses.
  

• Ensuring accuracy in data entry and reporting.
  

• Handling highly confidential and sensitive information, demonstrating excellent judgement, discretion, and diplomacy in completing tasks.
  

• Overseeing day-to-day project operations, ensuring adherence to established protocols and standards
  

• Managing time efficiently to prioritise tasks, ensuring project deadlines and objectives are met.
  

• Facilitating clear and effective communication and fostering collaboration with internal and external stakeholders to ensure seamless execution.
  

• Identifying potential issues, providing solutions, and implementing effective strategies.
  

• Understanding and meeting client needs throughout the project lifecycle.
  

• Preparing reports, presentations, and other project-related documents.
  

• Assisting in identifying and mitigating project risks.
  

ESSENTIAL REQUIREMENTS

• Minimum of 2 years experience in an administration role.
  

• Excellent written and verbal communication skills.
  

• A proven track record, demonstrating the ability to effectively communicate with team members and stakeholders to ensure consistency in reaching the project's goal.
  

• Exceptional organisational and multitasking abilities.
  

• Proficient in office software (Google Workspace, MS Office, project management software).
  

• Ability to work collaboratively in a team environment, fostering positive relationships with team members and external partners.
  

• Competence to accurately maintain and review project documentation and records.
  

• Ability to take initiative and perform effectively to drive tasks to completion in high-pressure situations.
  

• Capability to troubleshoot and resolve project-related challenges.
  

• Competence to handle multiple projects simultaneously.
  

• Willingness to learn and implement new processes.
  

• Flexibility to adapt to changing project requirements.
  

DESIRABLE REQUIREMENTS

• Experience in Business Administration, or a related field. Familiarity with project management methodologies and tools.

COMPENSATION & BENEFITS

• Competitive salary
• Pension.
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a collaborative and supportive team.
• In-office role (Location - Belfast).
• 33 days holiday (inclusive of Bank Holidays). 
• Free onsite parking.
• Training provided for roles.
• Casual dress code.

REGIONAL COORDINATOR

Location:  Singapore    
Job Type:  Employed (Full-Time)   
Salary:  Competitive

We are seeking a highly motivated and meticulous Regional Coordinator to join our team. This role is pivotal in ensuring the logistics happen exactly as planned. You will be the guardian of the project flow, ensuring that data is accurate, lead times are verified, and roadblocks are removed so that global deployments stay on track. If you are an administrative powerhouse who thrives on detail and enjoys "owning" the logistical health of complex international projects.

Key Responsibilities

• Regional Data Ownership: Own the integrity of trackers, ensuring 100% accuracy of key data points so that logistics and deployment teams have a single source of truth.

• BOM & Procurement Verification: Review Bills of Materials (BOM) to ensure accuracy and liaise with distributors to verify lead times, ensuring the smooth flow of the procurement process.

• Escalation Management: Follow escalation protocol to ensure the right people (Lead EPM & TPM) have the right info at the right time.

• The Communication Hub: Act as the central link between project teams and global stakeholders.

• Meeting Leadership: Own the project meeting cycle to ensure all action points are captured, carried out, and completed with precision.

• Stakeholder Alignment: Coordinate all team members to ensure workflows remain on schedule and follow up on previously flagged issues to ensure closure.
  

Qualifications & Experience

• Level 3 (or equivalent) or higher qualification in a relevant field

• 2+ years of experience in an administrative role

• Strong organisational skills and attention to detail

• Excellent communication skills, both written and verbal

• Ability to work independently and take initiative

• Proficiency in Microsoft Office/Google Workspace

• Ability to multitask and prioritise tasks effectively
  

Communication:

• Excellent written and verbal communication skills for stakeholder engagement and documentation.

• A collaborative and team-oriented mindset.

• Adaptability: Comfortable in a fast-paced consultancy environment where priorities can shift rapidly.

• Adaptive Scheduling: Regularly adjust workflows and schedules as projects evolve, ensuring previous notifications are actioned across all documentation.

• Service Delivery Support: Provide hands-on support for service delivery processes and resolve issues as they arise.

COMPENSATION & BENEFITS

• Competitive salary
  
• 33 days holidays inclusive of Bank Holidays